Job vacancy BOD Secretary

Responsibilities

• Working directly with the BOD to support all aspects of the BOD daily work routine
• Cross check and add on the required information in the draft minutes and send to BOD
• Maintaining the BOD’s calendar, including scheduling meetings, appointments, speaking engagements, and travel arrangements
• Take meeting minutes and distribute to participants for input and follow up Drafting cover letters / BOD approval docs
• Keeping the MD advised of time-sensitive and priority issues, ensuring appropriate follow-up
• Scheduling departmental meetings, assisting in preparing and distributing meeting agendas and materials
• Maintaining confidential and sensitive information
• Maintain accurate and up-to-date records and files
• Make appointments with Government Departments and other company/organization
• Guide and support Secretary Team staff members
• Assist Director/Chief Compliance Officer and MD
• Other additional and/or alternative duties as assigned

Required Qualifications & Skills

• Bachelor degree or equivalent required, Masters Degree is preferred
• 2+ years of experience in an administrative support role
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Ability to handle confidential information with discretion
• Proficient in Microsoft Office and other relevant software
• Ability to work independently and as part of a team
• Strong attention to detail and accuracy
• Ability to multitask and prioritize tasks effectively